LEAF (Linking and Exploring Authority Files)
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WORK PLAN

LEAF will run for 36 months. The project's work plan consists of 11 work packages, four of which will scan the whole project duration. These work packages are listed below with brief descriptions of their objectives. The project will be conducted in three phases:

  • Phase 1: requirements and analysis (March 2001 - April 2002)
  • Phase 2: software development and testing (May 2002 - May 2003)
  • Phase 3: evaluation and validation (January 2003 - February 2004)

WP 1: Management and Administration Management (March 2001 - February 2004)

The objective of this work package is to ensure that the project meets its objectives within budget and scheduled time limits. To this end the progress made will be supervised, deliverables will be coordinated and effective communications between the consortium and the European Commission will be ensured. Lead partner: Staatsbibliothek zu Berlin (SBB), Germany.

WP 2: Dissemination and Concertation (March 2001 - February 2004)

This work package has several dissemination objectives: to disseminate the objectives and the results of the project, to exploit the results, both among the partners and beyond, and to derive optimum benefit from other work through concertation. Lead partner: Universidad Complutense de Madrid (UCM), Spain.

WP 3: Standards Representation (March 2001 - February 2004)

The LEAF project will initiate the definition and operations of a LEAF Maintenance Agency where any relevant and interested party will be welcome to participate. The purpose of the LEAF Maintenance Agency will be to centralise and standardise the use of authority file information within the virtual network scenario, initially focusing on person name and corporate body information. Available input data from all partners will be carefully analysed with the aim of developing metadata profile for the description of names. Since a lot of work with authority information has already been done in the sector of libraries, archives and museums, a major precondition of LEAF will be the thorough consideration of the present status quo of these activities. Lead partner: Staatsbibliothek zu Berlin (SBB), Germany.

WP 4: Data Representation Study (March 2001 - February 2004)

The many different name authority files that LEAF want to draw upon will have quite different data formats. To harmonize these differences, it is intended to define a suitable XML name DTD and integrate it to a corresponding metadata set. Lead partner: University of Bergen (UoB), Norway.

WP 5.1: Model Requirements Analysis (March 2001 - October 2001)

In this work package user needs at different levels will be identified, analysed and defined. Model user scenarios will be developed. By means of questionnaires and interviews services to be provided have to be identified and system requirements need to be formulated. Lead partner: Staatsbibliothek zu Berlin (SBB), Germany.

WP 5.2: Focusing the model with authority file data (November 2001 - June 2002)

In WP 5.2 the work done in the sector of name authority information is analyzed in a status-quo analysis. Partnerships to running research projects and special users (e.g. manuscript dealers and publishers) have to be established. Actual practices regarding name authority information and data structures among LEAF partners and external partnerships will be analyzed. Furthermore, the LEAF requirements for uniform and interoperable name authority information and data structures will be identified in this work package. Lead partner: Biblioteca Nacional, Portugal (BN).

WP 6: Functional Specifications of the Demonstrator (November 2001 - April 2002)

The knowledge gained in WP 5.1 and WP 5.2 will form the basis for this WP. The Architectural Design Document will describe the most important components and their interaction. The appropriate interfaces between those system modules will be specified. The coverage of user requirements will be shown by a trace ability matrix. The technical LEAF partners cooperate under the leadership of JOANNEUM RESEARCH, Graz, Austria (JRS).

WP 7: System Development and Preparation of Test Environment (May 2002 - May 2003)

Within this work package the software development is done based on the outcome of the design activities. The technical and content related aspects of the test environment will be prepared. A Test Plan will guide through these preparations and will also define the test criteria. Appropriate installation procedures and user guides for operators, administrators and users will also be part of this work. Test users will be recruited and test queries will be formulated for the guidance of the test users. Lead partner: JOANNEUM RESEARCH, Graz, Austria (JRS).

WP 8: Test of the Demonstrator (December 2002 - May 2003)

The LEAF demonstrator will be installed at different test sites. There will be local tests to ensure the overall functionality of the demonstrator, interoperability tests between the different local test installations, and user tests to be carried out by selected test users. The tests will then be performed according to the LEAF Test Plan developed in WP 7. Their results will be presented in the LEAF Test Report and incorporated in the demonstrator to optimize the system continuously. Lead partner: Narodna in Univerzitetna Knjiznica (National and University Library), Ljubljana, Slovenia (NUK).

WP 9: Compatibility / Maintenance Suite (May 2002 - May 2003)

The provision of new data providers will require a formal process to ensure compatibility to the rest of the system through the use of Open Standards. WP 9 will endeavour to provide an automation process that is built on a Web-based user interface to allow the registration and change of system parameters from the provider point of view. Lead partner: Crossnet Systems Limited, Newbury, UK (CNS).

WP 10: Assessment and Evaluation (June 2003 - February 2004)

The test results will be evaluated according to the evaluation part of the LEAF Test Plan (WP 7). Test criteria will be developed prior to the tests themselves. All tests will be electronically recorded and available for statistical analysis. The validation will eventually synthesize both planned and a posteriori evaluations, comment on the overall achievement of the system and suggest further developments. Lead partner: Schweizerische Landesbibliothek, Bern, Switzerland (SNL).

WP 11: Exploitation Planning (March 2003 - February 2004)

The LEAF project results will be analysed with respect to how the results can be exploited. This will comprise commercial exploitation through suitable methods such as brokerage etc. and will also include ways that the technical solutions can be further developed. Furthermore, results will be disseminated through presentations, concertation meetings, fly sheets, Web pages, Newsletter etc. In this work package a Technology Implementation Plan (TIP) will be prepared describing the participants' actual achievements in dissemination and their exploitation plans. Lead partner: Crossnet Systems Limited, Newbury, UK (CNS).

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